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NACA Constitution

NACA - Constitution

1. Name

The name of the Association shall be the "Norfolk Anglers Conservation Association" hereafter referred to as the Association.

2. The objectives of the Association are:-

To campaign for and to promote a clean and healthy aquatic environment in which all forms of wildlife can thrive and prosper.

1. To unite the various branches of angling and present to the public the image of anglers as caring conservationists.
2. To take appropriate action to safeguard and promote angling in Norfolk, either on a consultancy basis or where appropriate through the acquisition and management of fisheries.
3. To encourage sound angling practice and fish care.

3. Membership

There shall be three categories of membership:-

1. Adult Individual members.
2. Concessionary Individual members (Junior and OAP).
3. Affiliated members.

Any application for membership shall be accepted only at the discretion of the executive committee, and on full payment of the appropriate fee.
The executive committee shall have the power to expel any individual or affiliated club from the Association. In the event of any dispute regarding membership, the matter shall be put to the next Annual General Meeting, the decision reached shall be final.

4. Officers and Executive Members.

The Association shall have a President, Honorary Vice Presidents as appropriate, a Chairman, a Vice Chairman, a Secretary, an Assistant Secretary, a Treasurer and a Press Officer. In addition there shall be up to ten executive committee members as decided at the Annual General Meeting.

The term for all Officers and executive Members shall be one year after which they may stand for re-election.

Nominations for candidature shall be submitted to the secretary at least four weeks prior to the Annual General Meeting. Existing officers willing to stand as candidates shall not require nomination.

5. Executive Committee.

The business of the Association shall be conducted by the executive committee comprising of the officers mentioned in section 4. Non association members may also be invited to attend meetings as representatives or to give specialist advice, where considered appropriate by the committee. Such representatives shall have no voting rights.

The committee shall have control of the funds of the Association and may authorise expenditure consistent with the aims and objectives of the Association as stated in section 2, and in accordance with sound financial practice. They shall have the power to sanction payment to members of reasonable expenses in incurred in dealing with the business of the Association.

The committee shall have the powers to constitute any sub-committee deemed appropriate and consistent with the aims and objectives of the Association. They may delegate such powers (other than voting rights on the executive committee) as they see fit to such sub-committees or to any individual officer.

The committee shall have the power to fill any vacancy between Annual General Meetings if they should occur.

6. Voting.

All individual members of the Association shall be entitled to a single vote at the Annual General Meetings, on production of their membership cards.

Members of affiliated clubs who are not individual members of the Association shall also be entitled to a single vote at the Annual General Meeting. However the vote must be cast in person and no proxy can be accepted.

All motions other than proposed changes to the constitution shall be decided by a simple majority of votes, that being 51% of votes cast. Voting will take form of a display of membership cards.

In the event of the votes cast both for and against any motion being equal, the Chairman shall have the casting vote.

Only members specified at section 4 shall be entitled to vote at executive committee.

7. Annual Subscription.

An annual subscription shall be payable by all individual members and affiliated clubs on the first of January each year. The sum payable shall be determined at the Annual General Meeting. Any changes in the rate shall take effect on the following 1st January.

Any member or affiliated club whose subscription has not been paid by the 1st March shall cease to be a member.

8. Meetings.

8.1 Committee Meetings.

The executive committee shall meet as often as is necessary to conduct the business of the Association but no less than once a month.

8.2 Annual General Meeting.

An annual general meeting of the Association shall be held in every year.

A quorum at the AGM or Extraordinary General Meeting shall consist of 10 members. If the quorum is not present then the meeting shall be adjourned to a further date to be notified at which the business can proceed whether quorate or not.

The executive committee may select a member as Chairman at an Annual General Meeting or Extraordinary General Meeting.

Notices shall be sent to every single member and affiliated club at least 8 weeks prior to the Annual General Meeting at the address listed in the Association records. The non receipt of such a notice shall not invalidate the proceedings of the Annual General Meeting.

At the Annual General Meeting the officers of the executive committee shall be elected for the forthcoming year in accordance with section 4 and the accounts for the year to 31st December prior to the AGM date shall be presented after first having been certified correct by an independent auditor.

All motions for consideration at the Annual General Meeting must be received in writing by the secretary at least 4 weeks prior to the meeting and only such motions shall be considered at the meeting.

8.3 Extraordinary General Meeting.

An extraordinary general meeting may be called at any time, either by the executive committee or on request of a minimum of 25 individual members or clubs, who shall submit the request in writing to the secretary, carrying the names and signatures of the members concerned. An Extraordinary General Meeting shall then be called as soon as possible and at most within 3 months of the receipt of the written request. At least 14 days notice shall be given to each individual member and each affiliated club. The notice shall specify the business to be transacted and no business other than that stated on the notice shall be considered.

With the agreement of the meeting, the Chairman at the Annual General Meeting or any Extraordinary General Meeting may adjourn the meeting to a new time and place, but no new business may be transacted at any adjourned meeting.

9. Affiliation.

The Association may be affiliated to such Associations as may be decided by the executive committee and delegates sent to represent the Association as appropriate.

10. Changes to the Constitution.

The constitution of the Association shall not be altered except by an Annual General Meeting or Extraordinary General meeting of its members. Notice of such alterations, repeals or additions shall be given by the Secretary in writing at least 4 weeks before the date of any such meeting.

Any proposed changes to the constitution shall require a majority (51%) of the votes cast at the Annual General Meeting or Extraordinary General Meeting.

In the event of the votes cast both for and against any motion being equal, the chairman shall have the casting vote.

11. Dissolution of the Association.

The Association may not be dissolved except at an Annual General meeting or Extraordinary General Meeting of its members. Notice of such a proposal shall be sent to all individual members and affiliated clubs at least 4 weeks before the date of any such meeting.

For the avoidance of doubt a motion to dissolve the Association would require a majority (51%) of the votes cast in order to be carried.

In the event of the votes cast both for and against any motion being equal, the Chairman shall have the casting vote.

Should such a motion to dissolve the Association be carried any remaining funds shall be donated to such similar association with similar objectives as the members attending the meeting shall resolve.

12. Adherence to the Constitution.

Every individual member or affiliated club shall be provided with a copy of the constitution and they shall be bound by the constitution.